NZSSRA: 2020 AGM Agenda

The order of business will be as follows:

1. Roll Call
2. Apologies
3. In Memoriam
4. President's Address
5. Correspondence
6. Minutes of Previous AGM (draft accessible online)
7. Finance Report
8. Report on business carried out by the Schools Committee during the past year.
9. Membership Fee - current fee set at $160 per school per year.
   Schools Committee's recommendation this remains the same.
   The Board notes an inflation-linked adjustment from 2016 would be an increase of $10 to $170.
10. Election of Officers
    Elected member of the Schools Committee. There is one position up for election. The position is for a three-year term.
    Lauren Farnden from St Hildas Collegiate is up for re-election and is standing again. We have 1 further nominee Mark Cotham from Rangi Ruru Girls School.
    Please find details on these nominees following this agenda.
11. Championship Regattas
    1. 2021 Fee Change Proposal for Championships regattas (fees ex-GST)
       1. 2021 North Island Secondary School Championships Changes:
          All boat prices have increased by $1 and amenity fee by $3. The Tent site power is to be advised at the AGM.
       2. 2021 South Island Secondary School Championships Changes:
          Singles have increased by $3, Doubles/pairs by $2 and the menity fee has increased by $3, Did not start fee has increased by $10
       3. 2021 New Zealand Secondary School Championships Changes:
          All boat prices have increased by $1 and amenity fee by $5
       
       A table of the fee changes proposed and the existing fees is provided below.
       

       ENTRY FEES	Maadi 2019 (Karapiro)	Maadi 2020 (Ruataniwha)	Maadi 2021 Proposed (Karapiro)	NISSC 2020	NISSC 2021 Proposed	SISSC 2020	SISSC 2021 Proposed
       Singles	$28	$28	$29	$19	$20	$17	$20
       Doubles/Pairs	$39	$37	$40	$21	$22	$20	$22
       Fours/Quads	$51	$49	$52	$29	$30	$30	$30
       Eights/Octuples	$67	$68	$68	$36	$37	$44	$44
       Amenity	$30	$30	$35	$24	$27	$24	$27
       OTHER FEES	Maadi 2019 (Karapiro)	Maadi 2020 (Ruataniwha)	Maadi 2021 Proposed (Karapiro)	NISSC 2020	NISSC 2021 Proposed	SISSC 2020	SISSC 2021 Proposed
       Entry Protest incl GST**	$20	$20	$20	$20	$20	$20	$20
       Non-notified Crew Change	$50	$50	$50	$50	$50	$50	$50
       Late Scratching	$40	$40	$40	$40	$40	$40	$40
       Non-progression	$150*	$150*	$150*	$150*	$150*	$100*	$40
       Race Protest incl GST**	$20	$20	$20	$20	$20	$20	$20
       Appeal	$20	$20	$20	$20	$20	$20	$20
       Did Not Start (Non-notified scratching)	$60	$60	$60	$60	$60	$50	$60
       Tent Fee (front)	$200	N/A****	$200	$160	$160	N/A****	N/A****
       Tent Fee (rear)	$160	N/A****	$160	$130	$130	N/A****	N/A****
       Tent Power	$140	N/A	$140	$130	TBA***	N/A

       * No late scratching fee will apply for non-progression
       ** per the NZ Secondary Schools of Racing
       *** to be advised by KRI at the AGM
       **** sites at Ruataniwha are subject to a yearly fee
        
    2. Applications to host Championships regattas - Applications follow this agenda
       1. From Karapiro Rowing to host the 2022 North Island Secondary School Championships
       2. From South Island Rowing to host the 2022 New Zealand Secondary School Championships
       3. From South Island Rowing to host the 2022 South Island Secondary School Championships
12. Remits
    • Remit 1: Proposed by the NZSSRA Board
      The following remit is a remit to update the provisions relating to directors and the Board. It adds processes for dealing with vacancies. And it adjusts the appointment and term for directors. The changes will make the Board structure more resilient.
      
      It is moved that:
      1. The existing article 9.3 is updated to:
         9.3 The President shall have sole discretion for the appointment of the Board. The President shall appoint four directors, as follows:
          A. The President shall appoint one director each year. Each director will hold office for four years from the date of appointment by the President.
          B. In the event of an extraordinary vacancy among the directors the President shall appoint a replacement director who will hold office for the remainder of the vacated term.
          C. The Board will notify Members within fourteen days of any change to the composition of the Board.
         
         Note: This changes directorships from a rotation of 2 every year and 2-year terms to 1 each year and 4-year terms. That way the Board is unlikely to end up without a quorum. And it adds a specific process for filling extraordinary vacancies. One that preserves the annual 1-director appointment rotation.
      And;
      2. Insert a new 9.3 (and re-number existing clauses accordingly):
         9.3 In the event of an extraordinary vacancy of the presidency, if the next AGM is not due to be held within 6 months then the Schools Committee shall call an SGM with the sole purpose of electing a new President. The SGM shall be held by electronic or postal ballot and the provisions in Article 9.2 that relate to an AGM shall be applied to the SGM; except the three years in Article 9.2.E shall be measured from the AGM that follows the SGM.
         
         note: This provides a mechanism for if the presidency unexpectedly falls vacant. If there is an AGM within 6 months, then it remains vacant until the AGM. The Board and Schools Committee can function without a President in the short term. Over a longer period, or if there is no President nominated/elected at the relevant AGM then a SGM is triggered to find a new President.
13. Other Matter/Business from the Floor
    1. NZSSRA Volunteer of the Year nominees
14. Date of next AGM - 21 March 2021

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