NZSSRA: 2021 AGM Agenda


Date: Sunday 21 March 2021
Time: 5pm
Venue: Don Rowlands Centre, Lake Karapiro


The order of business will be as follows:

  1. Declaration of Membership
  2. Roll Call
  3. Apologies
  4. In Memoriam
  5. President's Address
  6. Correspondence
  7. Minutes of Previous AGM
  8. Finance Reports
    1. 2019
    2. 2020
  9. Report on business carried out by the Schools Committee during the past 2 years.
  10. Membership Fee
    The fee was $160 per school per year (set in 2018 after members removed the discount). As part of its four-yearly review before the 2020 AGM the Schools Committee were recommending the fee remained at the $160 level. The NZSSRA Board however, noted an inflation-linked adjustment from 2016 would be an increase of $10 to $170.
    Due to Covid-19 impacts cancelling the 2020 Aon Maadi Cup, the Schools Committee members felt that schools did not receive the webcasting service which is what the majority of the membership fee covers and Rowing NZ was able to negotiate a refund. The Schools Committee therefore feels that those schools who were 2020 financial members could have their fees carried over for 2021, while any new school would be charged as per usual.
    The NZSSRA Board however noted many items had been cut from the budget in recent years to reach a point where membership fees fully covered the webcast. And the surplus created by not having to pay for a webcast meant many of the budget cuts could be reversed.
  11. Election of Officers
    1. Life membership
    2. Extraordinary vacancy - the Schools Committee advise that due to the 2020 appointments not taking place Lauren Farnden (who's term was up in 2020) was appointed by the Schools Committee under Article 10.7 to cfill the extraordinary vacancy until the 2021 AGM.
    3. Elected member of the Schools Committee.
      There are two positions up for election. Because there are two vacancies, one is for a three-year term, and the other is for a one-year term.
      Scott Wilson is retiring by rotation and is not re-standing. The Schools Committee thanks Scott for his time, energy and commitment he has given the committee.
      Nominations for the two elected positions have been received from:
      1. Lauren Farnden from St Hildas Collegiate (re-standing)
      2. Mark Cotham from Rangi Ruru Girls School
      Please find details on these nominees following this agenda.
    4. Ratification of Appointment to the Schools Committee.
      Richard Dykes, Principal Nelson College has been re-appointed to the Schools Committee by the NZSSRA Board. The appointment is subject to ratification by Members.
  12. Championship Regattas
    1. 2022 Fee Change Proposal for Championship regattas (fees excl GST). Please note that, because the 2020 AGM did not go ahead, the existing fees for NISSC and SISSC were last set in 2019 for the 2020 regattas. The proposed 2020 AGM increases for the 2021 regattas could not be implemented. Similarly, the proposed fees for Maadi 2021 could not be implemented, so the fees were those last set in 2019, for a Ruataniwha Maadi. This year's proposal are therefore the first update in two years:
      1. 2022 North Island Secondary School Championships Changes:
        All boat prices have increased by $2 and amenity fee by $4. An Illegal entry fee of $50 introduced.
      2. 2022 South Island Secondary School Championships Changes:
        Singles have increased by $1 and the amenity fee has increased by $3
      3. 2022 New Zealand Secondary School Championships Changes:
        All boats except eights have increased by $1 and amenity fee by $2

      A table of the fee changes proposed and the existing fees is provided below.
      Fees Maadi 2021 (Karapiro) Maadi 2022 Proposed (Ruataniwha) NISSC 2021NISSC 2022 Proposed SISSC 2021SISSC 2022 Proposed
      Singles $28 $29 $19 $21 $17 $18
      Doubles/Pairs $37 $38 $21 $23 $20 $20
      Fours/Quads $49 $50 $29 $31 $30 $30
      Eights/Octuples $68 $68 $36 $38 $44 $44
      Amenity $30 $32 $24 $28 $24 $25
       
      Other fees Maadi 2021 (Karapiro) Maadi 2022 Proposed (Ruataniwha) NISSC 2021NISSC 2022 Proposed SISSC 2021SISSC 2022 Proposed
      Entry Protest
      incl GST**
      $20 $20 $20 $20 $20 $20
      Non-notified Crew Change $50 $50 $50 $50 $50 $50
      Late Scratching $40 $40 $40 $40 $40 $40
      Non-progression $150* $150* $150* $150* $100* $40
      Race Protest
      incl GST**
      $20 $20 $20 $20 $20 $20
      Appeal $20 $20 $20 $20 $20 $20
      Non-notified Crew Change $50 $50 $50 $50 $50 $50
      Did Not Start
      (Non-notified scratching)
      $60 $60 $60 $60 $50 $60
      Tent Fee (front) $200N/A $160 $160 N/A N/A
      Tent Fee (rear) $160N/A $130 $130 N/A N/A
      Tent Power $140N/A $130 $130 N/A
      * No late scratching fee will apply for non-progression
      ** per the NZ Secondary Schools of Racing
       
    2. Applications to host Championships regattas - Note School Sport NZ has not yet confirmed dates for Summer Tournament Week 2023 (due in May). This means dates for 2023 regattas may need to be adjusted, if the anticipated dates are incorrect.
      1. From Karapiro Rowing to host the 2022 and 2023 North Island Secondary School Championships regattas
      2. From South Island Rowing to host the 2022 and 2023 South Island Secondary Schools Championships
      3. From South Island Rowing to host the 2022 New Zealand Secondary Schools Championships
      4. From Karapiro Rowing to host the 2023 New Zealand Secondary Schools Championships
  13. Remits
    Carried over from 2020 AGM papers Remits proposed for 2021 papers
  14. Other Matter/Business from the Floor
    1. NZSSRA Volunteer of the Year nominees
  15. Date of next AGM - 27 March 2022

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