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DRAFT 2024 AGM Minutes

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2023 Aon Maadi Regatta NoticesNewsletter - Sitemap -  

Date: Sunday 17th26 March 2024
Time: 5.00pm
Venue: Twizel Events Centre - Market Place, Twizel
(Agenda)

  1. Declaration of Membership
    Each school in attendance has paid their 2024 NZSSRA subs.
  2. Roll Call
    ACG Strathallan, ACG Tauranga, Aotea College, Ashburton College, Auckland Grammar School, Baradene College, Bayfield High School, Cambridge High School, Cashmere High School, Christchurch Boys High School, Christchurch Girls High School, Christ's College, Columba College, Craighead Diocesan School, Cromwell College, Diocesan School For Girls, Dunstan High School, Epsom Girls Grammar, Gisborne Boys High School, Gisborne Girls High School, Glendowie College, Hamilton Boys High School, Hamilton Girls High School, Hillcrest High School, Huanui College*, Iona College, James Hargest College, John McGlashan College, John Paul College, Kings College, Kings High School, Marian College, Mt Albert Grammar School, Marlborough Boys College, Marlborough Girls College, Mt Aspiring College, Mt Maunganui College, Nelson College, Nelson College For Girls, Onslow College, Queen Margaret College, Queens High School, Rangi Ruru Girls School, Rotorua Girls High School, Rotorua Lakes High School, Rototuna High School, Sacred Heart College (Auckland), Sacred Heart Girls College (Hamilton), Samuel Marsden Collegiate School, Scots College, Shirley Boys High School, St Catherines College*, St Andrews College, St Bedes College, St Cuthberts College, St Hildas Collegiate, St Kentigern College, St Margarets College, St Pauls Collegiate School, St Peters College, St Peters School, St Thomas Of Canterbury, Takapuna Grammar School, Tauhara College, Taupo-Nui-A-Tia College, Tauranga Boys College, Tauranga Girls College, Te Aho O Te Kura Pounamu , Timaru Boys High School, Twizel Area School, Verdon College, Waikato Diocesan School, Wakatipu High School, Wellington College, Wellington Girls College, Wentworth College, Westlake Boys High School, Westlake Girls High School, Whanganui Collegiate School, Whanganui High School, Whangarei Boys High School, Whangarei Girls High School

    Quorum: 20% of Members Schools entered at Maadi (104 entered, quorum: 21). 80 in attendance (schools marked * are not entered at Maadi). Quorum is met.
    • Schools Committee members in attendance (3): Bruce Tong, Michele Munro, Mark Weatherall,
    • NZSSRA Board members in attendance (3): Trudy Keys, Gus Scott, Andrew Carr-Smith
    • Life members (2): Trudy Keys, John O'Connor
  3. Apologies
    • Schools: Avonside Girls High School, Burnside High School, Francis Douglas Memorial College, Hauraki Plains College, Kings High School, Mt Maunganui College, Opihi College, Otago Boys High School, Otago Girls High School, Otumoetai College, Sacred Heart Girls College (New Plymouth), Rototuna High School, Southland Girls High School, Villa Maria College, Whakatane High School
    • School Committee (2): Mark Cotham, Jane Stanley
    • Life Members (1): Garry Carr-Smith
  4. In Memoriam
  5. President's Address
    Verbal update given by Bruce Tong on behalf of Mark Cotham who was unable to attend the meeting.

    Welcome to new NZSSRA members: Hillmorton High School, Mount Hobson Academy, Opihi College, and St Catherine's College who are in their first year of rowing under NZSSRA. Welcome back to Hastings Boys' High School (2017), Campion College (2020), Carmel College (2020), and Nayland College (2020) who have rejoined NZSSRA after a short break. And warm welcome to you all to the 2024 Aon Maadi Regatta.

    NZSSRA is excited to report for the first time in our history SISS, NISS and the Aon Maadi regattas have appointed women in the roles of Chief Umpires. In terms of regatta growth, we are delighted to see that our numbers for the Aon Maadi Regatta are back to pre-COVID times. Additionally, SISS is up 2% and NISS is up 8%. While the numbers are looking healthy, it also poses some challenges. To successfully run regattas, we rely on numerous volunteers, and we have been fortunate to have such a dedicated group. However, we are in constant need of support in this space, so please reach out to your communities to see if any individuals might be interested in volunteering in the future.

    Due to changes in the new Incorporated Societies Act, existing societies will need to re-register with an updated constitution that is compliant. As you can imagine, this will be a significant amount of work. The first part will look at reviewing the rules of racing. Coincidently, the 2025 NZSSRA AGM is a rule change year, and we are hoping to synchronize our rules and the RNZ rules. As RNZ is also looking to review its rules we are looking forward to collaborating closely throughout this process to ensure that rules are consistent, practical, and reflect our needs. Mark will talk about the timeline for this mahi shortly. So, work pertaining to the rules of racing will need to happen throughout the winter to be ready for the 2025 AGM and the eventual review of our constitution. This process will look to review the NZSSRA Board and Schools Committee structure to make the decision-making process more efficient. Additionally, the 2026 AGM is a review of the programme of events. So, we will need to prepare for these changes over this winter break to provide time to gather your voice, draft changes and seek feedback on proposals. We need to think creatively and be open to new ways to sustain and progress our sport. Your voice will be important in this process and the Schools Committee will be eager to hear your ideas, so I urge you to answer the call when it comes after the Aon Maadi Regatta.

    NZSSRA would like to acknowledge Mark Weatherall for the tremendous amount of work he does for the domestic rowing scene in New Zealand and his leadership on the Schools Committee. We thank Rowing New Zealand for giving us the backing we require to support rowing in the secondary school space. Finally, NZSSRA would also like to thank our regatta hosts, SIR, and wish all our competitors the very best for a week of competition, fairness, and fun.
  6. Correspondence
    Will be dealt with under the relevant items on the Agenda.
  7. Minutes of the 2023 NZSSRA AGM
    Presented in information pack. Call for acceptance of minutes.

    Moved: Whanganui Collegiate         Seconded: Onslow College

    Any discussion? None.

    Vote for acceptance of minutes: All for, nil against
  8. Finance Report
    Presented in information pack. Call for acceptance of financial reports.

    Moved: Macleans College         Seconded: Taupo Nui A Tia

    Any discussion? None.

    Vote for acceptance of financial reports: All for, nil against
  9. Report on School business
    Presentation made by Rowing NZ General Manager Community and Development - Mark Weatherall.

    Call for acceptance of Mark Weatherall's report.

    Moved: Ashburton College         Seconded: St Cuthberts College
    Any discussion? None.
  10. Membership Fee
    The fee was $160 per school per year.

    Call for acceptance of the current subscription.

    Moved: St Johns         Seconded: Christs College
    Any discussion? None.

    Vote for keeping the annual NZSSRA subscription at $160 per school per year: All for, nil against
  11. Election of Officers
    1. Life membership - No nominees received
    2. Elected members (1)
      • James Devereaux

        Call for acceptance of the one nomination as received for the Schools Committee.

        Moved: Mark Weatherall         Seconded: St Margarets

        Any discussion? None.

        James Deveraux elected to the Schools Committee by acclamation.
    3. Appointed members (1)
      • Michele Munro

        Call for ratification of appointment made by the Board.

        Moved: Mark Weatherall         Seconded: St Margarets

        Any discussion? None.

        Michele Munro appointed to the Schools Committee by acclamation.
  12. Championship Regattas
    1. Applications to host Championship Regattas

      2025 New Zealand Secondary Schools Championships - Karāpiro Rowing Incorporated
      2025 North Island Secondary School Championships - Karāpiro Rowing Incorporated
      2025 South Island Secondary School Championships - South Island Rowing

      Clarification from the floor that 2025 hosts were appointed at the 2023 AGM and 2026 hosts are sought this year. Indication from representatives on the floor from Karapiro Rowing Incorporated and South Island Rowing that applications are forthcoming for the following regattas:

      2026 New Zealand Secondary Schools Championships - South Island Rowing
      2026 North Island Secondary School Championships - Karapiro Rowing Incorporated
      2026 South Island Secondary School Championships - South Island Rowing

      Call to accept 2026 regatta applications from the floor.

      Moved: Mark Weatherall         Seconded: Macleans

      Any discussion? None.

      Vote to appoint the 2026 Championships hosts: All for, nil against
    2. Setting of fees for the 2025 Championships

      Proposed fees for the 2025 North Island Secondary School Championships and 2025 Maadi Regatta Fees

      Karāpiro Rowing Incorporated (KRI) have sought to keep expenses and fee increases at a minimum for 2024/25 season however unfortunately like all New Zealand, KRI is also experiencing the pressures of the current financial climate.

      A 5% increase on all expenses has been budgeted, however, Waipa Domain have had a 10% increase across the board for the use of all land, building and water bookings; they have increased the structure of their billing for use of the upper campground to match camping rates, rather than large area booking rates, and rowIT has tabled a 24% increase.

      Unfortunately, due to the above we are unable to retain the fees for NISS and Maadi Regatta at current levels and would like to propose the following changes for this year's events:

      1. An increase of $3 for all boat class entry fees and $3 Amenity fee increase for NISS.
      2. An increase of $5 for all boat class entry fees and $5 Amenity fee Maadi.
      3. A 10% increase to tent site hireage for NISS and Maadi.

      With these increases KRI are still anticipating a loss of $13700 for NISS and a loss of $48280 for Maadi.

      Please refer to the below table for the proposed fee amounts and history.
      NISS Fees:Proposed:
      Year201720182019202020212022202320242025
      Competitor
      (Covid levy)      		$15
      Single$14$15$17$19$19$21$22$22$25
      Double/pair$20$17$19$21$21$23$24$24$27
      Quad/four$25$26$28$29$29$31$31$31$34
      Eight$32$33$35$36$36$38$38$38$41
      Amenity
      (per competitor)      		$19$24$24$24$24$19$26$26$29
      Tent site$160$160$160$160$160No tents$165$165$180
      Tent site (rear)$130$130$130$130$130No tents$135$135$150
      Power$130$130$130$130No tents$135$135$150

      Proposed fees for the 2024 New Zealand Secondary Schools Championships
      Maadi Fees:SISISISIProposed:
      Year201720182019202020212022202320242025
      Single$26$26$28$28$28$29$31$30$35
      Double/pair$37$32$39$37$37$38$40$40$45
      Quad/four$49$44$51$49$49$50$52$52$57
      Eight$65$68$67$68$68$68$70$70$75
      Amenity
      (per competitor)      		$24$30$30$30$30$32$36$34$41
      Tent site$200$20$200$390n/a$430
      Tent site (rear)$160$160$160$270n/a$300
      Power$160$160$140$155

      Proposed fees for the 2024 South Island Secondary Rowing Championships

      Single: $21.00
      Double/Pair: $23.00
      Quad/Four: $32.00
      Eight/Octuple: $44.00

      Amenity Fee: $27.00

      Late Scratching: $0
      Non Progression: $100.00
      Did Not Start: $50.00
      Non Notified Crew Change: $0

      Protests: $20

      Questions:
      Ian Bright raised why a fee is increasing but rubbish collection is up to schools and clubs and they need to provide volunteers?

      Josh Wedlake from KRI replied - rubbish fee is controlled by the Waipa DC. The KRI Board have pushed back and are looking at some other options to reduce the costs.

      Moved: Mark Weatherall         Seconded: Auckland Grammer

      Any discussion? None. Passed
  13. Remits
    1. One remit was received from Karāpiro Rowing Incorporated regarding suggested changes to Safety System however this remit requires further work and would require changes to the NZSSRA Constitution and rules of racing, it will be deferred to the 2025 AGM
  14. Other Matter/Business from the Floor
    1. John O'Connor - spoke to the meeting, outlining his proposal for "school year" based groupings rather than the current age group we have now. He also spoke to the meeting that we should look at reducing the distance for younger age groups to 1000m. There were a lot of discussions. Further comments come from the following:
      1. Allan Vester - echoed John's sentiments about reduced distances and would also like to see no Under 15's at the Maadi Regatta
      2. Twizel School raised concerns around how would this work for smaller schools that use different age groups to fill older events.
      John's proposal can be looked at as part of the 2025 AGM as it is a Rule-change AGM
  15. Date of next AGM - TBC
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