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#79: St Bede's College

MAADI™

2017 AGM Agenda

March 2017

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Date: Sunday 26 March 2017
Time: 5pm
Venue: Don Rowlands Centre, Lake Karapiro
(draft Minutes)

The order of business will be as follows:

Roll Call
Apologies
In Memoriam
President's Address
Correspondence
Minutes of the Special General Meeting
Minutes of Previous AGM
Finance Report
Report on business carried out by the Schools Committee during the past year.
Election of Officers
1. Elected Members of Schools Committee.
  The position is for a three year term. We have three nominees.
  1. Lauren Farnden (re-standing) - St Hilda's Collegiate
  2. Richard Dykes - Glendowie College
  3. Matthew Lawson - Napier Boys High School
Ratification of appointment to the Schools Committee
Bruce Tong has been appointed to the Schools Committee by the NZSSRA Board. The appointment is subject to ratification by Members.

Championship Regattas

2018 Fee Change Proposal for Championships regattas (fees ex-GST)

2018 North Island Secondary School Championships Changes: Due to changes from Mighty River Domain the fee proposal will be provided at the AGM.
2018 South Island Secondary School Championships Changes: Fee proposal included following this agenda
2018 New Zealand Secondary School Championships Changes: Fee proposal included following this agenda

A table of the fee changes proposed and the existing fees is provided below.

Fees	Maadi Current 2017 (Karapiro)	Maadi Proposed 2018 (Twizel)	Maadi Past 2016 (Twizel)	NISSC Current 2017	NISSC Proposed 2018	SISSC Current 2017	SISSC Proposed 2018
Singles	$26	*$26*	$26	$14	*TBC at AGM*	$15	*$16*
Doubles/Pairs	$37	*$32*	$32	$20	*TBC at AGM*	$20	*$20*
Fours/Quads	$49	*$44*	$43	$25	*TBC at AGM*	$30	*$30*
Eights/Octuples	$65	*$68*	$66	$32	*TBC at AGM*	$40	*$44*
Amenity	$24	*$30*	$24	$19	*TBC at AGM*	$16	*$22*

Other Fees	Maadi Current 2017 (Karapiro)	Maadi Proposed 2018 (Twizel)	Maadi Past 2016 (Twizel)	NISSC Current 2017	NISSC Proposed 2018	SISSC Current 2017	SISSC Proposed 2018
Entry Protest	$20	$20	$20	$20	*TBC at AGM*	$20	*$20*
Non-Notified Crew Change	$50	$50	$0	$50	*TBC at AGM*	$50	*$50*
Late Scratching	$40	$40	$40	$40	*TBC at AGM*	$40	*$40*
Non progression	$100	$100	$100	$40	*TBC at AGM*	$40	*$100*
Race Protest	$20	$20	$20	$20	*TBC at AGM*	$20	*$20*
Appeal	$20	$20	$20	$20	*TBC at AGM*	$20	*$20*
Tent Fee (front)	$200	N/A yearly fee	N/A yearly fee	$160	*TBC at AGM*	N/A	N/A yearly fee
Tent Fee (rear)	$160	N/A yearly fee	N/A yearly fee	$130	*TBC at AGM*	N/A	N/A yearly fee
Tent Power	$130	N/A yearly fee	N/A yearly fee	$120	*TBC at AGM*	N/A	N/A yearly fee

Applications to host Championships regattas
1. From Karapiro Rowing to host the 2019 North Island Secondary School Championships.
2. From Karapiro Rowing to host the 2019 New Zealand Secondary School Championships.
3. From Ruataniwha Rowing to host the 2019 South Island Secondary School Championships.
  Proposal from South Island Rowing for a Friday start to the SISS regatta
Applications are following this agenda

Remits
REMITS ON RULES

From the Schools Committee
1. REMIT: That Rule 4.2 to 4.6 be consolidated and re-worded with the following:
  4.1 The construction, design and dimensions of boats and oars shall be such that they may be able to be raced in NZRA Regattas. In particular boats must meet the NZRA Rules for:
  a) bow balls
  c) quick release foot stretchers
  d) coxswain's seats
  Explanation: This will align the construction of all boats to the same as NZRA Rules which are used the rest of the season. This will ensure there is no confusion or differences during the safety checks conducted by officials. Boats are required to be this way during the rest of the season so should be the same at school regattas.
From Wellington Secondary Schools Rowing Association
1. REMIT: That Rule 4.1 be extended by adding the following sentence: "The processes set down in NZRA Rules may be used to assess compliance with this Rule."
  Explanation: the NZRA rules contain some methodologies for assessing compliance with construction requirements e.g. Rule 30 provides a process for testing boat weight. These should be recognised as approved methods of assessing construction compliance without having to copy those methodologies into the NZSSRA Rules.
2. REMIT: That Rule 4.8 be changed to "No boat or member of any crew shall carry any electronic equipment that shall enable communication to be received from any person who is not in the boat. Any school found violating this rule shall be disqualified from the regatta."
  Explanation: the current rule is outdated. Even FISA has changed to allow equipment that transmits on board boats. The restriction should only be on equipment that can receive communications from shore. This helps prevent breaches of Rule 23.3: receiving advice or instructions during a race.
From the Schools Committee
1. REMIT: That Rule 5 be consolidated and changed to
  5.1 The Regatta Committee shall provide boat numbers for use by all crews.
  5.2 Each boat shall display immediately behind the bowball the boat number which has been drawn by its crew.
  Explanation: NZSSRA Rules are really only for Championships and we don't need to deal with self-supplied bow numbers due to the use of alpha numerics.
From Wellington Secondary Schools Rowing Association
1. REMIT: That a new Rule 8.1.I be added as follows: "Checking boats meet the construction requirements.
  Explanation: other eligibility checks and measures are the responsibility of Regatta Control. But nobody has responsibility for checking boat construction requirements. This rule tidies that up.
From Wellington Secondary Schools Rowing Association and the Schools Committee
1. REMIT: That Rule 10.2 be updated to remove the words ", provided that the colour of the undergarment is the same as the body of the official uniform or plain white".
  Explanation: the limitation on undergarment colour is overly restrictive. NZRA has already removed it from their rules.
From Onslow College and the Schools Committee
1. REMIT: That 1. the word "sex" be replaced with the word "gender" throughout Rule 11; and 2. Rule 11.2 be replaced with "Classification according to gender - All rowers shall be classified as eligible to row in one of two genders: male or female. A rower's gender shall match their sex unless their gender classification has been set in accordance with NZRA's Transgender and Transsexual Policy. There shall be racing provided for each gender, where crews (excluding coxswains) and races shall be limited to members of one gender."
  Explanation: NZSSSC is encouraging sports to develop protocols on the inclusion of transgender students. Rowing is already being proactive in this area. NZRA has a Transgender and Transsexual Policy that has been scoped to cover competitors of all ages. It is a policy equally appropriate for school rowing and club rowing. Incorporating the policy into our Rules will both meet NZSSSC's goals and help ensure there is a consistent policy across rowing. This can be achieved by: 1. changing from classification by sex to classification by gender; and 2. using the NZRA Transgender and Transsexual Policy to classify any pupils who are not cis-gender males or females.
From Life Member Leslie Saywood
1. REMIT: That Rule 11.4 be expanded with the following sentence:" However, only rowers who are 14 before the 1st of January in the Season in which the competition is held, may take part in Under 15 sweep oar events."
  Explanation: the purpose of this remit is to prevent 12 year old children, 13 year old children, and 14 year old children taking part in events for which they are ill-equipped and run the real risk of serious injury to themselves. In the 2015/16 season A.C.C. reported there were 119 cases of lower back injury directly related to rowing by children under 16.
From Wellington Secondary Schools Rowing Association
1. REMIT: That Rule 13.3 be changed to "The minimum weight for a coxswain shall be 50kg."
  Explanation: the existence of two weight limits for coxswains is an historic anachronism. It came about because of circumstances that no longer exist. Having a single limit eliminates the possibility of coxswains carrying the wrong set of deadweights. This will avoid unfortunate disqualifications. The first draft NZRA Rules propose a limit of 50kg for Junior (U18 events). By eliminating the dual weight limit there would be consistent limits between school and club rowing.
From the Schools Committee
- AMENDMENT to REMIT 8: That the weight limit used be 55kg instead of 50kg
  Explanation: The Schools Committee also recommends moving to a single weight limit for coxswains. However, after feedback received the revised draft NZRA Rules propose a limit of 55kg for all. By using this limit there would be consistent limits between school and club rowing. Also, from feedback received having a lighter weight has meant schools have struggled to keep coxswains competing as they get older.
From Wellington Secondary Schools Rowing Association
1. REMIT: That Rule 13.4 be extended by adding the following sentence "The maximum deadweight allowed to be carried shall be 15kg."
  Explanation: specifying a deadweight limit aligns school and club rowing rules. People who are less than 35kg are ineligible to cox crews at NZRA regattas i.e. they are already unable to cox most of the Season.
  Note: if the rules remit 8 removing the dual weight limit for coxswains does not pass then this remit should be amended, to reflect the dual weight limit, so it reads "The maximum deadweight allowed to be carried shall be 20kg for under 18 heavyweight events. For all other events the minimum weight shall be 15kg."
From the Schools Committee
- Note to REMIT 9: if the Schools Committee's proposed amendment to remit 8 passes then a consequential amendment will be moved to adjust the deadweight weight limit from 15kg to 20kg.
  Explanation: specifying a deadweight limit aligns school and club rowing rules. People who are less than 35kg are ineligible to cox crews at NZRA regattas i.e. they are already unable to cox most of the Season.
  Note: if the rules remit 8 which proposes the single weight of 55kg limit for coxswains does not pass then this remit should be amended, to reflect the dual weight limit, so it reads "The maximum deadweight allowed to be carried shall be 20kg for under 18 heavyweight events. For all other events the minimum weight shall be 15kg."
1. REMIT: That Rule 13.5 be split into 2 clauses (with subsequent clauses re-numbered accordingly) and changed to "13.5 Coxswains shall be weighed in racing uniform excluding life jacket on tested scales which indicate the weight of the coxswain to 0.1kg not less than one hour and not more than two hours before their first race on each day of competition. Failure to weigh in within this time will result in a race penalty for the coxswain and their crew for each race the coxswain has that day. The coxswain may still weigh in after this time and then no penalty will be applied for races taking place more than one hour after the coxswain weighs in. Failure to weigh in at all before a race shall result in exclusion from the race of the coxswain and their crew.
  13.6 At any time, prior to and or after each race officials may require the weight of the deadweight to be checked. If the weight is less than that recorded the crew shall be relegated to last place."
  Explanation: this clarifies the penalty a coxswain would be given for late weigh in and also stipulates what will happen should they not weigh in. It also ensures the scales requirements are stipulated and clearer and also aligns with the proposed NZRA Rule changes. Test weighing the deadweight only, means a crew is not disqualified for a person's natural body weight change throughout the day (e.g. a hot day on the water can affect weight). Keeping an eye on their weight all day adds pressure to coxswains and this removes any blame they may face as a consequence of natural change and this also aligns with the proposed NZRA Rule changes. The life jacket requirement is proposed as 'excluding lifejacket' because we want to remove any risk that weight is added inside the lifejacket and removed later with only their deadweight needing to be checked.
From Wellington Secondary Schools Rowing Association
1. REMIT: That Rule 13.5 be updated to remove the words "including life jacket", Rule 13.6 be removed (and Rule 13.7 re-numbered accordingly), and Safety System clause 9.B be removed.
  Explanation: the requirement for New Zealand coxswains to wear life jackets at regattas is an uncommon one in the wider rowing community. The requirement pre-dates the current Safety Systems. It also pre-dates Maritime Safety requirements for support vessels to carry floatation devices if crew members do not have them.
  There is no suggestion a coxswain without a life jacket would be any more unsafe during a regatta than a rower is without a life jacket. And, in the case of a bow coxed boat, a coxswain is probably safer without a life jacket than with one. That's because wearing a life jacket in a bow coxed boat makes it more difficult to egress the small space (especially if the boat has fully capsized and the life jacket's buoyancy is forcing the cox up into the upturned boat).
  From the Schools Committee
  Note: The schools committee is seeking advice from Maritime NZ and in terms of NZ law with regards to this remit.
From Wellington Secondary Schools Rowing Association
1. REMIT: That a new clause be inserted as Rule 14.3 (and subsequent clauses re-numbered) as follows: "Where there are elimination heats and a substitution is made before the first phase of the heats commences the Race Committee has the right to re-draw the event."
  Explanation: this rule provides an equivalent to the Race Committee right to change races when there are scratchings. When there is a seeded draw crew changes can have a significant effect on seedings and a re-draw may be required to restore fairness to the draw.
From the Schools Committee
1. REMIT: That the start procedure be extended to include the Quick Start and Roll Call procedures by changing Rule 22.4 to "The start procedure shall be for the starter to either give a roll call of crew names, if time allows, or use the term "quick start" and then give the cautionary command "Attention". After a clearly marked variable pause the starter shall operate a sound signal and or electronic device to signify the start. The raising of hands by a crew member will not be recognised after the command "attention"."
  Explanation: This will align the start procedures in terms of roll call and quick start to the NZRA Rules which are used the rest of the season. This will ensure there is no confusion or differences during the processes conducted by officials and the expectations of rowers.
From the NZSSRA Board and Schools Committee
1. REMIT: That Rule 22.7 be removed from the Rules
  Explanation: this Rule is almost never invoked by crews that have suffered actual damage. Instead, it is frequently invoked by crews for other reasons e.g. gates were not done up properly and came open, etc. The quality of plant used at Championships has improved considerably since the days where it was prone to actually breaking. Such low instances of damage should be treated the same as other instances of bad luck during the regatta and not receive special treatment. The draft NZRA Rules remove the equivalent rule there. Removing this Rule will help provide consistency between NZRA and NZSSRA Rules
2. REMIT: (note: if the remit 15 to remove Rule 22.7 passes then this remit is withdrawn.) That Rule 22.7 be extended by adding the following sentence to the end of the clause "When this rule is invoked a report on the circumstances and the outcome shall be included in the Race Committee's report."
  Explanation: : if Rule 22.7 is kept for 4 more years then this reporting requirement provides detailed information for when it is next reviewed.
3. REMIT: (note: if the remit 15 to remove Rule 22.7 passes then this remit is withdrawn.) That Rule 22.7 be updated to replace the word "shall" in the first sentence with the word "may".
  Explanation: : the current mandatory stopping of races results in races being unnecessarily stopped. The vast majority of instances where a crew indicates that it has suffered damage to an umpire turn out not to be damage at all e.g. gate not done up properly, rower coming off seat, etc. These instances can easily be assessed by the umpire without needing to stop the race, as happens under the NZRA Rules. Races will still be stopped by Umpires when there is genuine damage but disruptions due to unnecessary re-starts will be avoided. Updating this Rule will help provide consistency between NZRA and NZSSRA Rules.
REMITS ON REGULATIONS

From Wellington Secondary Schools Rowing Association
1. REMIT: That Regulation 5 be re-numbered to Regulation 2 and other numbers be adjusted accordingly.
  Explanation: This simply re-orders the Regulations in a more logical and consistent order.
From the Schools Committee
1. That the Under 15 grade becomes a novice grade by changing Regulation 6.3 Championship Events to be the following:
  * BOYS AND GIRLS UNDER 18
  ~ Eight oars with coxswain
  ~ Four oars with coxswain
  ~ Pair oars without coxswain
  ~ Quadruple sculls with coxswain
  ~ Double sculls
  ~ Single sculls
  * BOYS AND GIRLS OVER 15 LIGHTWEIGHT (16&17 years only)
  ~ Four oars with coxswain
  ~ Double sculls
  * BOYS AND GIRLS UNDER 17
  ~ Eight oars with coxswain
  ~ Four oars with coxswain
  ~ Quadruple sculls with coxswain
  ~ Double sculls
  ~ Single Sculls
  * BOYS AND GIRLS UNDER 16
  ~ Eight oars with coxswain
  ~ Four oars with coxswain
  ~ Quadruple sculls with coxswain
  ~ Double sculls
  ~ Single Sculls
  * BOYS AND GIRLS NOVICE
  ~ Eight oars with coxswain
  ~ Four oars with coxswain
  ~ Octuple sculls with coxswain
  ~ Quadruple sculls with coxswain
  ~ Double sculls
  Explanation: This has multiple benefits for the sport at school level. This ensures that all those who are in their first year rowing compete against each other fairly, it stops the double up of races that we see between under 15s and novice grades causing greater entries across the regatta, it allows for a novice quad sculls event to be included which is appropriate now that we have moved to include the double, this will remove 6 events from the programme which will allow regatta organisers some more time for the regatta (particularly helpful for NISS and SISS weekend time constraints). The senior, intermediate, junior nature of the age groups matches what schools have, usually 2-3 grades are used in other sports, but this still allows rowing to have its unique novice category retained and ensure there are new rowers interested in all age groups.
From the Schools Committee
1. REMIT: That Regulation 6.4.D be changed to "Should an event (excluding eights and octuples) receive 6 or less entries for two consecutive years the Schools Committee may remove the event from the program in the next season and shall determine if a replacement event shall be added until the next four yearly programme review"
  Explanation: This is more realistic numbers for the size of the regatta now and it also ensures the large boats are not affected. This also clarifies that it is applicable to the following year and not applicable to the year just entered.
From Wellington Secondary Schools Rowing Association
1. REMIT: That Regulation 7 be updated to re-order it, break it up for clearness, and reflect what is now required in and of entry forms, by changing it to
```
"7.1 Entries shall close not more than 28 days before the regatta.
7.2 The Regatta Committee may limit entries to the regatta:
 A. The Regatta Committee may impose a limitation setting the maximum number of crews a member may enter in an event.
 B. A limitation may apply to one or more events.
 C. More than one limitation can be imposed upon a regatta.
 D. Every limitation will form part of the conditions applying to the regatta and, as such, must be notified in the programme and will be subject to approval by the appropriate Association.
7.3 Entries shall be made on forms approved by the Schools Committee. The Schools Committee may make provision for forms, including declarations from Principals, to be submitted entirely electronically.
 A. The following information shall be given in the CREW ENTRY FORM:
  i. School Name
  ii. Event Number and name assigned to event
  iii. Crew number
  iv. For every seat in the crew, the name of the crew member
  v. The name of the person attending the regatta who is responsible for the crew (the coach of record)
 B. The Following information shall be given in the DECLARATION FORM:
  i. The School Name
  ii. A list of the students who are entered on the CREW ENTRY FORMs and students from the school who are its reserves
  iii. For each student on the list, their identification number, first and family names, date of birth, classifications, NZSSSC School Team Eligibility status, whether the student appears on the MEDICAL ALERT FORM , and a list of the event numbers the student is entered into
  iv. A declaration the details provided are true and correct and all the students listed are eligible to represent the school
  v. Such other declarations as the Schools Committee may from time to time deem necessary
  Declarations shall be signed by the Principal.
 C. The following information shall be given in the MEDICAL ALERT FORM
  i. A list of the students from the DECLARATION FORM who are not in good health, have a disability or have a condition associated with an increased risk to the student while on the water
  ii. A list of students from the DECLARATION FORM who are not able to swim 50m while dressed for competition
  iii. Confirmation whether or not any of the students from the DECLARATION FORM have any of the conditions specified by the Schools Committee from time to time in the MEDICAL ALERT FORM; including asthma, diabetes, epilepsy, and severe allergy.
 D. The following information shall be given on the SCHOOL PARTY FORM:
  i. The main address the school party shall be staying at for the duration of the regatta.
  ii. The name of the adult attending the regatta who is in charge of the school party and a phone number that person can be reached on during the regatta.
  iii. The name of the adult attending the regatta who is the school's Safety Officer and a phone number that person can be reached on during the regatta. It is recommended this person also be responsible for oversight of the school's Health & Safety compliance.
  The school party form shall be signed by the Principal.
 E. The following information shall be given in the COACH CONTACT FORM:
  i. A list of the coaches who are entered on the CREW ENTRY FORMs
  ii. For each coach on the list a cell phone number that can be used to contact them during the regatta
7.4 Any false declaration concerning name, age, registration number, classification of a student or school of attendance shall result in the exclusion of the student's crew(s) from the regatta entered. Any trophies, medallions or badges won shall be forfeited. If after hearing from the school to which any student rower belongs, the Regatta Committee or Schools Committee considers it warranted to do so, especially if the false declaration arises from recklessness, wilfulness or gross negligence, that school may be disqualified from the regatta. Any trophies, medallions or badges won in any race shall be forfeited.
7.5 It is recommended that the person in charge of each school party has in their possession a document signed by the student and student's parents or guardians stating the conditions under which the student is permitted to attend the regatta, and an agreement by the parents that should the student be expelled from the regatta that the parents/guardian agrees to stand the costs of sending the student home."
```
  and, by shifting Medical Alert reporting requirements to the Safety System, as a new 3.B (with the rest of 3 re-numbered accordingly):
```
"3.B. The Regatta Committee shall prepare:
 I. a report listing, for each phase of the regatta by event and race, the crews that contain students who have had medical alerts issued and distribute this report to Umpires and the safety boats.
 II. a report listing the schools and students who have medical alerts issued and provide it those manning the first aid facilities The reports shall be destroyed following the conclusion of the regatta."
```
  Explanation: Explanation: this tidies up the regulations relating to entries.
  a) At some stage the close of date and form requirements had ended up in a combined clause. This splits those into two clauses.
  b) The entry limits clause was tacked onto the end of this Regulation several years ago and better fits at the start of it.
  c) The entry form requirements date back to the days of paper forms, which haven't been used in a decade. These have been updated to reflect the content of the current online forms; including the addition of the Coach Contact Form.
  d) The Regatta Summary Form and Invoice form has been removed, as it is no longer in use
  e) The requirement for the School Party Form to name a voting delegate has been removed. Although the AGM takes place at the time of Maadi it is not part of Championships regattas so should not form part of the entry requirements for those regattas.
From the Schools Committee
1. REMIT: That the ability for Regatta Committees to request a per-pupil limit (any such limit to be subject to approval by the Schools Committee) be added to the Regulations by combining Regulations 7.3.A and 7.3.B and adding a new Reg 7.3.B giving: "7.3.A. The Regatta Committee may impose a limitation setting the maximum number of crews a member may enter in an event. A limitation may apply to one or more events. Any change in limits would be notified to members by 1^st September in the season of the regatta, otherwise the previous season limits will prevail. 7.3.B. The Regatta Committee may impose a limitation setting the maximum number of events a rower may enter. A limitation on rowers may apply to one or more classes of rower. Any change in limits would be notified to members by 1^st September in the season of the regatta, otherwise the previous season limits will prevail. "
  Explanation: The per pupil limit has been used by regatta hosts throughout the season and has been a recommendation from the Schools Committee for several years. The use of it at school regattas would enable more options for regatta hosts to be able to run the regattas within the restricted timeframes. The early notification ensures change is known well in advance and allows members time to plan how their crews would work for the season.
  (note: if Regulations remit 4 above is passed then this remit should be amended to reflect the numbering change, 7.2.A and 7.2.B)
From Wellington Secondary Schools Rowing Association
1. REMIT: That Regulation 18.1 be changed to "The crew members and one coach of first, second, and third place-getters at Championships shall be issued with a medal (inscribed with the name and date of the regatta) on a suitable ribbon. A coach shall only be issued a medal if they are named in the crew entry. The cost of medals and ribbons is to be borne by the Regatta Committee."
  Explanation: some regattas provide Championships medals to coaches others do not. This remit standardizes the practice in favour of issuing medals. The requirement for a coach to be named provides an incentive to properly identify coaches during entries.
From the Schools Committee
1. REMIT: That Regulation 19.6.b.ii be removed.
  Explanation: Trophy offers used to go to the Executive Officer who passed on to Executive Committee. When the EO role was disestablished and the EC became the SC the process was changed so offers go directly to the SC. Reg 19.6.B.ii never got removed at that time.
REMITS ON SAFETY SYSTEM

From Wellington Secondary Schools Rowing Association
1. REMIT: That Safety System clause 8.3 be updated to change an unspecified rower to the stroke, as follows: "When going on the water the stroke of each crew has overall responsibility for that crew. It is the stroke's responsibility to ensure the crew complies with the Rules and the stroke is the person to whom any inquiry will be directed should an incident occur."
  Explanation: this aligns the Safety System with the 2016 Rowing Water Safety Code by making the stroke responsible for the crew, as they will be during the rest of the Season and while training.
REMITS ON REGULATIONS, RULES & SAFETY SYSTEM

From the NZSSRA Board and Schools Committee
1. REMIT: That the Regulations and Rules be updated to clearly identify the types of races they apply to, by making the following changes:
```
i. Regulation 3, the word "heats" be replaced by the word "races"
ii. Regulation 18.2, the word "heats" be replaced by the words "qualifying races"
iii. Rule 8.1.B, the word "heats" be replaced by the word "qualifying races"
iv. Rule 13.5, the words " including heats, repecharges, semi-finals and finals" be removed (as they are redundant).
v. Rule 14, the words "elimination heats" be replaced by the words "qualifying races" and the words "phase of the heats" be replaced by the words "phase of the event"
vi. Rule 15.3, the words "succeeding heats and finals" be replaced by the words "succeeding races" and the words "an elimination heat" be replaced by the words "a qualifying race"
vii. Rule 16.3, the words "preliminary heats" be replaced by the words "first phase of races"
viii. Rule 16.4, the word "heats" be replaced by the word "races"
ix. Rule 16.5, the words "qualifying heats in the event of" be replaced by the words "an event's races if it has"
x. Rule 17, the word "heats" be replaced by the word "races"
```
  Explanation: many of the Regulations and Rules date from a time when the was only two rounds of racing: heats and finals. These days regattas encompass a much wider range of qualifying races. Qualifying races include heats, repechages, quarter-finals, and semi-finals (as well as time-trials). The changes avoid using "heats" as a synonym for "races".
2. REMIT: That the Regulations and Rules and Safety System be updated to clearly identify which students and crew members they apply to, by making the following changes:
```
i. Regulation 1.1.A, the word "rowers" be replaced by the word "competitors"
ii. Regulation 7.1.B.iii, the words "rower including Coxswain (if any)" be replaced by the words "crew member", and the words "rowers and the rowers'" be replaced by the words "of the crew member and their"
iii. Regulation 7.1.C.ii, the words "rowers and coxswains and reserves entered on the CREW ENTRY FORM." be replaced by the words "crew members entered on the CREW ENTRY FORMs and reserves"
iv. Regulation 7.1.C.iii, the word "person" be replaced by the word "student"
v. Regulation 7, the word "rower" be replaced by the word "student" and the word "rowers" be replaced by the word "students"
vi. Regulation 17, the word "Rowers" be replaced by the word "Students"
vii. Rule 2.1, the word "rowers" be replaced by the word "students"
viii. Rule 2.2, the words "No rower" be replaced by the words "No student"
ix. Rule 2.2.B, the word "pupil" be replaced by the word "student"
x. Rules 2.3 and 2.4, the word "rower" be replaced by the word "student"
xi. Rule 8.1, the words "all rowers" be replaced by the words "all crew members"
xii. Rule 8.1.H, the word "rowers" be replaced by the word "crew members"
xiii. Rule 10.1, the words " (coxswains excluded)" be removed
xiv. Rule 11, the words " (EXCLUDING COXSWAINS)" be removed
xv. Rule 14.2.A, the word "rowers" be replaced by the word "crew members"
xvi. Rule 14.2.C, the word "rower" be replaced by the word "crew members"
xvii. Rule 14.3.A & B, the word "rower" be replaced by the word "crew member"
xviii. Rule 14.3.C, the word "rower from the regatta according to Rule 20.3" be replaced by the word "student from the regatta according to Rule 21.3"
xix. Rule 16.4, the word "rower" be replaced by the word "crew"
xx. Rule 19.2, the word "rower" be replaced by the word "crew member"
xxi. Rule 19.3, the word "rowers" be replaced by the word "crew members"
xxii. Rule 19.4, the words "Any rower" be replaced by the words "Any crew member" and
the words "rower, coxswain" with the words "crew member"
xxiii. Rule 20, the words "crew/rower" be replaced by the word "crew"
xxiv. Rule 20.6, the word "rowers" be replaced by the word "crews"
xxv. Rule 21.1, the word "rowers" be replaced by the word "students"
xxvi. Rule 21.1.A, the words "rower or crew" be replaced by the words "crew member or crew"
xxvii. Rule 21.1, the word "rower" be replaced by the word "student"
xxviii. Rule 21.3, the word "rower" be replaced by the word "student" and the word "rowers" be replaced by the word "student's"
xxix. Rule 23.1, the word "rowers" be replaced by the word "crew members"
xxx. Safety System 8, the word "rowers" be replaced by the word "crew members"
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  Explanation: the term "rower" currently has different meanings depending on its context within the Regulations and Rules and Safety System. For example, sometimes a coxswain is a "rower" and sometimes a coxswain is not a "rower". There are clearer alternatives available and these should be used so: the word "rower" refers to those using an oar, "crew member" encompasses both rowers and coxswains, and "student" encompasses all competitors, including reserves
REMITS ON POLICY

From Wellington Secondary Schools Rowing Association
1. REMIT: That a policy be adopted in respect of managing crew member clashes when race scheduling for rounds of racing where not all events are raced and those that are raced are compressed together or raced out of order (as per Rule 16.4) e.g. during semi-finals . Such policy being: "Where practical, races should be scheduled so as to provide crew members with at least one hour between events of the same class within the same round of racing (except where crew members would face a shorter interval if they were racing A finals on a day with 8 minutes between A finals)."
  Explanation: schools and students should be able to have some reasonable expectations about the feasibility of entering multiple events. At present there is a lot of guesswork involved about how events will come together during intermediate rounds of racing. It is impossible to have a policy that caters for students who are competing in more than one class, as the permutations are practically endless. However, it would be simple and reasonable to have a policy for students who are competing within a single class e.g. B U16, G N18, etc
  The programme of events has been written to maximise the opportunities for such students. So when the programme is run in order they usually, with just a couple of exceptions, have an hour or more between events during finals. This applies even when the finals programme has been compressed as much as possible before removing B Finals i.e. 8-minute intervals between A finals (which should be expected at NISSC and SISSC or when Maadi finals are restricted to 1 day).
  note: It is acknowledged circumstances won't always allow this policy to be implemented, which is why it is not proposed as a Rule.
Other Matter/Business from the Floor
Date of next AGM

TROWEL.net

NZSSRAest. 1967

2017 AGM Agenda

REMITS ON RULES

REMITS ON REGULATIONS

REMITS ON SAFETY SYSTEM

REMITS ON REGULATIONS, RULES & SAFETY SYSTEM

REMITS ON POLICY

NZSSRA
_{est. 1967}