NZSSRA
est. 1967


MEET OUR MEMBERS
Westlake Girls High School's approved colours
#137: Westlake Girls High School


Aon NZ

MAADI CUP™

2009 AGM Agenda

logo  
     
  Printer Friendly Version March 2009  
 

2017 Aon Maadi Cup Notices - Sitemap -  

7pm, Tuesday 31 March 2009
Lake Karapiro, Waikato (draft Minutes)

The order of business will be as follows:

  1. Roll Call
  2. Apologies
  3. President's Address
  4. Correspondence in/out
  5. Minutes of Previous AGM
  6. Election of Officers
    1. President: Mrs Trudy Keys has indicated her willingness to stand again. Mr Dave Thompson has been nominated by Hamilton Boys High School.
    2. Executive Officer: Mr Andrew Carr-Smith has indicated his willingness to stand again. Mr Peter O'Connor has been nominated by Rangi Ruru Girls School.
    3. Hon Solicitor: Mr Richard Watts has been nominated by the Executive Committee.
    4. Hon Auditor: no nominations were received
  7. Treasurer's Report
  8. Report on business carried out by Executive Committee during past year
  9. Championship Regattas
    1. 2008: Chief Umpires' reports from 2008 Championships.
    2. 2010: fees proposals for Championships regattas (fees ex-GST)
      1. North Island Championships: pending
      2. South Island Championships: no proposal for changes however SIRI wants to set the regatta fees in January like it did for SISSC 2009
      3. New Zealand Championships: 8+ $54, 4x/4- $48, 2x/2- $32, 1X $24, Amenity fee (per pupil) $24
        [note: the above fees have been corrected (mostly reduced) from the values circulated by email]
    3. 2011: Applications to host Championships regattas. None have been received but we have had expressions of interest:
      1. From Karapiro Rowing Inc. to host the North Island Championships
      2. From South Island Rowing Inc. to host the South Island Championships
      3. From Karapiro Rowing Inc. to host Maadi (the New Zealand Championships)

    Information provided in support of Championships applications and fees proposals will be made available to members at the AGM.

  10. Remits
    There is a substantial number of remits to consider because the AGM is our four yearly opportunity to update or revise the Rules and Regulations. Additional information about these remits will be circulated to members and for more information on the remits also please see the Notices page on our website. Unless otherwise specified the following remits have been put forward by the Executive Committee.

    Corrections. These remits would make corrections to Rules
    1. That the reference to "the Executive." in Rule 16.2 be corrected to "the Executive Committee"
    2. That the reference to "Executive Council" in Rule 20.1 be corrected to "Executive Committee"


    Re-ordering. These remits would shift existing Rules and Regulation to more logical or appropriate locations. They do not seek to add or remove any requirements.
    1. That Constitution clause 15 ("Medals & Awards") be shifted to join the Regulations relating to "Prizes, Grants and Sponsorship Contracts" (17) and "Trophies" (19) and become Regulation 18 with existing regulations re-numbered accordingly.
    2. That the second part of Rule 11.1 (beginning "In addition..."), which defines whether an athlete is eligible to be considered a pupil of a school, be shifted to become sub-clause 2 of Rule 2 ("Eligibility") with the words "In addition no" be replaced with "No" to start the re-located sub-clause and the following sub-clauses re-numbered accordingly
    3. That Rule 6.5, which deals with Race Committee membership when protests are considered, be relocated to become sub-clause 5 of Rule 23 ("Protests") and the following sub-clauses be re-numbered accordingly
    4. That the requirements for licensed officials be consolidated under Regulation 18 by:
      • deleting Rule 6.4, which deals with non-Championships regattas, and re-numbering following sub-clauses accordingly; and
      • adding the following to Regulation 18.2 " For all other regattas at least the Chief Umpire shall hold a NZRA License."; and
      • adding the following to Rule 6.2 " For all other regattas the Race Committee shall be confirmed by the Local Association."
    5. That the requirements relating to appointing the Race Committee be shifted from Rule 6.2 to become sub-clause 1 of Regulation 18 ("Licensed Race Officals") and subsequent sub-clauses re-numbered; and Rule 6.2 become "The Race Committee is appointed in accordance with Regulation 18".
    6. That Regulation 11, which deals with announcing the draw, be shifted into the Rules immediately after Rule 16 ("Qualification System"), as Rule 17 with subsequent Rules re-numbered accordingly.
    7. That Regulation 18 ("Licensed Race Officials"), which deals with more than just licensed race official be re-named "REGATTA OFFICIALS" and be shifted to become Regulation 5 with subsequent Regulations re-numbered accordingly.


    Constitution. These remits would make changes to the constitution.
    1. That clause 6.7 be expanded to clarify the right of non-voting Executive members to speak includes the right to move motions, by adding "and the right to move motions" after the words "right to speak".
    2. That the Association's signatory requirements be amended to allow for modern banking practices and Clause 11.5 be changed to become "Any Association bank account shall be operated on as determined by the Executive Committee from time to time."


    Regulations. These remits would make changes to the Regulations for Racing.
    1. That a time frame be established for ensuring Regatta Committees are appointed in a timely manner by adding a new sub-clause to the end of Regulation 1 as follows "The Regatta Committee shall be appointed not less than 15 months prior its regatta and the appointments shall be announced to members."
    2. That a sub-clause be added to Regulation 1 as follows "The Regatta Committee shall submit a report upon their Championships to the Executive Committee within 10 weeks after the Championship. The report shall incorporate the information required for an NZSSSC sanctioning event report. The report shall include a financial statement, which may be an interim statement, however a fully audited set of accounts covering the running of the Championship are due by the end of August in the year in which the regatta is held".
    3. That provision be made for exhibition events by adding a new Regulation 5.4 "The Regatta Committee may seek the approval of the Executive Committee to conduct an exhibition event during the regatta. An exhibition event shall:
      1. shall only be open to crews not contemplated under the existing Rules and Regulations; and
      2. shall not be eligible for medals, awards or trophies; and
      3. shall be in addition to, not part of, the programme of events.
      Approval may be given on such terms and conditions as shall be specified by the Executive Committee."
    4. That the ability to accept entries entirely electronically be allowed where feasible by adding to Rule 6.1.A the following "The Executive Committee may make provision for forms, including declarations from Principals, to be submitted entirely electronically."
    5. That the ability to limit entries with a per-pupil limit be added to the existing limits by combining Regulations 6.3.A and 6.3.B and adding a new Regulation 6.3.B giving:
      1. The Regatta Committee may impose a limitation setting the maximum number of crews a member may enter in an event. A limitation on members may apply to one or more events.
      2. The Regatta Committee may impose a limitation setting the maximum number of events a rower may enter. A limitation on rowers may apply to one or more classes of rower.
    6. That the provision in Regulation 10.2 for overseas schools in finals be amended by changing the lanes reserved for New Zealand Schools from "six" to "the eight centre" lanes.

      MOVED BY: Westlake Boys High School (see also remit 37)

    7. That all Race Committee members should be NZRA licensed race officials and this be achieved by changing ", the Chief Starter and Chief Judge" to "and members of the Race Committee" and "current NZRA or equivalent licences" to "current NZRA Race Officials Licences" in Regulation 18.1

      MOVED BY: the Executive Committee (on behalf of NZRROA)



    Rules. These remits would make changes to the Rules for Racing.
    1. That NZSSSC's school team eligibility criteria, which are in force at Championships regattas, be incorporated in the Rules by adding a new sub-clause to the end of rule 2 as follows "No rower shall be eligible to compete in a crew where the inclusion of that rower would cause the crew to be in breach of NZSSSC's school team eligibility criteria."
    2. That a new sub-clause be added to Rule 2 providing "A pupil may not compete for a school at a Championship Regatta if they have competed for another school at a previous Championship regatta. A special dispensation may be sought from the Executive Committee of the NZSSRA in order for a pupil to compete for another school. The circumstances for the granting of such a dispensation are the prerogative of the Executive Committee."

      MOVED BY: Christ's College

    3. That the requirements for boat numbers be updated by changing Rule 5.1 and 5.2 to:
      1. Boat numbers shall be at least 180mm high and coloured air sea rescue orange or bright red except where boat numbers are provided by the Regatta Committee for use by all crews.
      2. Each boat at Championships shall carry at the bow the lane number of the starting position which has been drawn by its crew. This lane number must be provided by the School unless boat numbers are provided by the Regatta Committee for use by all crews.
    4. That a time frame be added for appointing the Race Committee in a timely manner by adding the following to the end of Rule 6.2 "The Race Committee shall be appointed not less than 5 months prior its regatta and the appointments shall be announced to members."
    5. That the Race Committee nomination process be changed to "For Championships the Regatta Committee shall, on a recommendation from NZRROA, submit nominations for the positions of Chief Umpire, Chief Judge and Chief Starter to the Executive Committee for approval."

      MOVED BY: the Executive Committee (on behalf of NZRROA)

    6. That Rule 6.3 be shifted to the end of Rule 6 and be amended by adding the words "Regatta Committee and to the " before "Executive Committee"
    7. That the definition in Rule 11.3 of when a new season starts be amended by replacing "at the conclusion of the New Zealand Championships" with "on 1 September each year".
    8. That the check weighing of coxswains in Rule 13.5 be changed from "Thereafter they may be required to be check weighed prior to and or after each race including heats, repecharges, semi-finals and finals." to "Following each race the dead weight may be weighed.".
    9. That the types of life jackets acceptable for use by coxswains be clarified by adding the following words to Rule 13.6 " that is not an automatic inflatable lifejacket."
    10. That the existing ambiguous substitution limit wording in Rule 14.2 be clarified by replacing the words "(as well as the coxswain)" with "and may also substitute its coxswain, "
    11. That athletes substituted prior to heats for medical reasons be allowed to return to their crews for later rounds of racing if they recover and Rule 14.2.C be adjusted by adding "If a substitution is due to illness or injury a medical certificate must be provided and the rower must be substituted from all their crews." and by re-arranging and slightly changing Rule 14.3's sub-clauses to give:
      1. In the event of serious illness or serious injury to a rower substantiated by a medical certificate.
      2. A rower who has been substituted out of a crew for medical reasons may regain their position in the crew on the production of a further medical certificate certifying complete recovery of health of the rower.
      3. In the case of the expulsion of a rower from the regatta according to Rule 20.3
    12. That the substitutions rules in Rule 14 be extended by adding a further sub-clause "In exceptional circumstances the Chief Umpire may authorise a substitution that is otherwise contrary to the Rules provided the crew will no longer be eligible for medals, trophies or awards."
    13. That it be possible to direct the Race Committee as to the method of allocating crews to preliminary heats and this be achieved by adding the words " Executive Committee in consultation with the" before "Race Committee"
    14. That training hours allowed under Rule 17.12.C be able to be extended beyond the current window of after sunrise and before sunset if the Chief Umpire is satisfied there is sufficient light for this to safely happen and the rule be amended by adding the words " however these times may be altered by the Chief Umpire if the Chief Umpire is satisfied there is adequate lighting."
    15. That the existing Rule 22.1 be changed from "During racing the crews must obey the Rules of Racing." to "All rowers shall compete in their races in accordance with the Rules of Racing"


    Major changes. These remits would make changes spanning several documents.
    1. That the operational parts of Rule 17. Safety (excluding sub-clauses 14 and 13, which are penalties) be removed from the Rules and kept in a separate Safety System document and Rule 17 be changed to:
      1. Safety
        1. All regattas are to be run in accordance with the requirements of the Safety System.
        2. Any crew in breach of the Safety System may be fined a monetary penalty determined by the Race Committee and the crew members may be disqualified by the Chief umpire from taking further part in the regatta. The Chief Umpire shall reprimand the coach.
      and the following consequential changes be made
      • Clause 2 be modified to add a new sub-clause 2.10 (with subsequent sub-clauses re-numbered accordingly) of "2.10 ''Safety System'' shall mean the Safety System of the Association for the time being in force."
      • Clause 3 be modified to add ", safety systems " after "regulations for regattas"
      • Clause 5.3.B be modified to add ", Safety Systems" after "Regulations"
      • Clause 9.2 be modified to replace " or Regulations" with ", Regulations or Safety System"
      • Clause 9.5.B be modified to replace " or Regulations" with ", Regulations or Safety System"
      • Clause 10.5 be modified to replace "regulations or rules" with "Regulations, Rules or Safety System"
      • Clause 10.7 be modified to replace "regulations or rules" with "Regulations, Rules or Safety System" and also to replace "Constitution Rules or Regulations" with "Constitution, Regulations, Rules or Safety System"
      • Clause 10.8 be modified to replace "Constitution, Rules or Regulations" with "Constitution, Regulations, Rules or Safety System"
      • Clause 10.13 be modified to replace "Constitution, Rules or Regulations" with "Constitution, Regulations, Rules or Safety System"
      • Clause 12.4.A be modified to replace "Constitution, Rules and Regulations" with "Constitution, Regulations, Rules and Safety System"
      • Clause 18.1 be modified to replace "Constitution, Rules or Regulations" with "Constitution, Regulations, Rules or Safety System"
      • Regulation 2 be modified to include ", Safety System" after "Regulations for Regattas"
      • Regulation 3.12 be modified to replace " and Regulations for Regattas" with ", Regulations for Regattas and Safety System"
      • Rule 6.6.B be modified to replace " and Regulations for Regattas" with ", Regulations for Regattas and Safety System"
      • Rule 7.1 be modified to replace "Safety Requirements are" with "Safety System is"
      • Rule 8.1 be modified to replace " and Regulations for Regattas" with ", Regulations for Regattas and Safety System"
      • Rule 9.1 be modified to replace " and Regulations for Regattas" with ", Regulations for Regattas and Safety System"
      • Rule 20.1 be modified to include ", Safety System" after "Regulations for Regattas"
    2. That the Association stop classifying athletes by weight with the change to take effect in 2011 after the Programme of Events has next been reviewed by the Executive Committee and that this be achieved by removing Rule 11.1.D and the associated detail in Rule 11.5 and by removing "Lightweight four oars with coxswain" from the boat types listed under "BOYS AND GIRLS UNDER 18" in rule 5.3.
    3. That under-15 age-group pupils be restricted to rowing sculling events and such changes take effect from 2011 when the Programme of Events has been next reviewed. That this be achieved by removing "Eight oars with coxswain" and "Four oars with coxswain" from the boat types listed under "BOYS AND GIRLS UNDER 15" in rule 5.3 and by adding an additional classification as Rule 11.1.E being "method" with an explanation added as a new sub-clause to the end of Rule 11 as follows "Classification according to method. Events shall be classified as sweep oar or sculling events. No rower who is in the under-15 age group shall be eligible to compete in sweep oar events."
    4. That the ability for overseas schools to attend Championships regattas be struck from the constitution, Rules and Regulations and the following amendments be made to achieve that outcome:
      • the words "New Zealand" be added to clause 2.10 of the constitution before the words "school established"
      • regulation 10 "Overseas schools" be deleted and subsequent regulations be re-numbered accordingly
      • the words ", or, in the case of overseas schools, those which are invited to attend by the Executive Committee" be deleted from Rule 2.1.

      MOVED BY: Westlake Boys High School (see also remit 17)

    General remits. These remits do not require immediate changes to the Constitution, Rules or Regulations.
    1. That an investigation be conducted in relation to the Association's current status as an unincorporated body and the implication this has for members in relation to liability, taxes, etc. The results of the investigation to be reported back to the 2010 AGM with any recommendation regarding changing that status.
    2. That a policy be developed for establishing to whom and at what rate our Trade Marks can be licensed.
    3. That a Special Committee be convened to consider the future format of the North Island Championships and report back to members by September 2009 and, if necessary, a Special General Meeting be held at that time to implement changes recommended by the Special Committee in time for NISSC 2010.
    4. That a working party be convened to consider the implementation of a Time Trial Progression system (specific system accompanies remit) at the 2010 NISSC and report back to the members by September 2009. And if necessary a special meeting to be held at that time to implement changes recommended by the working party in time for NISSC 2010.
    For more information on the remits please see the Notices page on our website.
  11. Other matters/business from the floor
  12. Date for next AGM

The Executive Officer  

NZSSRA