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#118: Waitaki Boys High School

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2012 AGM Agenda

  Printer Friendly Version March 2012  

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5pm, Sunday 25 March 2012
Events Centre Theatre, Twizel (Minutes)
(following the Maadi Safety Briefing)

The order of business will be as follows:

  1. Roll Call
  2. Apologies
  3. President's Address
  4. Correspondence in/out
  5. Minutes of Previous AGM
  6. Election of Officers
    1. Hon Solicitor: Mr Richard Watts has indicated his willingness to stand again.
    2. Hon Auditor: no nominations were received
  7. Treasurer's Report
  8. Report on business carried out by Executive Committee during past year
  9. Remits
    1. Note: The following remit is carried over from 2011, as there were insufficient attendees at that AGM to meet the quroum for considering this item of business...

      That Regulation 11.2 be altered from "... the eight centre lanes in any final..." to "... eight lanes in any final..." to give "Entries from overseas Crews will be accepted on the understanding that not less than eight lanes in any final shall be reserved exclusively for New Zealand crews whenever there are sufficient New Zealand entries."
      This change is proposed by the Executive Committee. It arises from the 2010 Aon Maadi Cup Regatta where the existing Regulation 11.2 wording (which was new from the 2009 AGM) was implemented for the first time. From that regatta it was reported back to the Executive Committee the "centre lanes" requirement, by shifting overseas crews to the outside lane from the lane they would have normally drawn during finals, created a safety concern and also made it more difficult to umpire those A finals. The identified solution was to leave the lane draw as it falls and not shift overseas crews to the outside. The proposed change achieves this, while still ensuring no New Zealand crew is excluded from an A final due to the presence of an invitational overseas crew.
      Because there is a safety element and Regulations are not due for changes until 2013, which would mean the issue would be unresolved until 2014 Championships, the Executive Committee deems the proposed change to be an emergency for the purposes of clause 10.6.
      The remit requires 75% approval for the amendment to be made.
  10. Championship Regattas
    1. 2013: date change request
      1. From Karapiro Rowing Inc. for the North Island Championships
        Changes: hold NISSC closer to Maadi, shift it from 1-3 March to 8-10 March (Maadi is 18-24 March), to provide more time for preceding regattas.
        Note: entries for Maadi are currently expect to close 5 March (prior to the new date for NISSC)
    2. 2013: fees proposals for Championships regattas (fees ex-GST)
      1. From Karapiro Rowing Inc. for the North Island Championships
        Changes: introduction of $50 non-notified crew change penalty (in addition to whatever action is taken by Race Committee against the crew).
      2. From South Island Rowing Inc. for the South Island Championships
        Changes: increase in amenity fee of $2 to cover significant recent increases in sanitation and waste management costs
      3. From Karapiro Rowing Inc. for the New Zealand Championships
        Changes (vs 2012): no change to boat/amenity; $5 crew change fee replaced by $50 non-notfied crew change penalty
        Changes (vs. 2011 when KRI last hosted): as above because those fees rolled over for 2012

      A table of the fee changes proposed and the existing fees follows. Other existing fees are: $20 entry protest, $20 race protest, $20 appeal. Other existing penalties are: $40 late scratching, $40 non-progression ($50 at NISSC)
      FEENISSC CurrentNISSC ProposedSISSC CurrentSISSC Proposed*Maadi CurrentMaadi ProposedMaadi 2011
      2X / 2-$20.00$20.00$20.00$20.00$35.00$35.00$35.00
      4X+ / 4+$25.00$25.00$32.00$32.00$47.00$47.00$47.00
      Other fees
      Crew change penaltyn/a$50.00n/a$50.00
      Tent (front)$160.00$160.00n/a$160.00$150.00
      Tent (rear)$130.00$130.00n/a$130.00
      Tent (power)$120.00$120.00n/a$120.00$100.00

    3. 2014: Applications to host Championships regattas:
      1. From Karapiro Rowing Inc. to host the 2014 North Island Championships
      2. From South Island Rowing Inc. to host the 2014 New Zealand Championships
      3. From South Island Rowing Inc. to host the 2014 South Island Championships
  11. Report on progress towards implementation of the Project Plan for closer integration with NZRA.
  12. Date for next AGM

The Executive Officer