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Aon NZ

MAADI CUP™

2019 AGM Agenda

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Date: Sunday 24 March 2019
Time: 5pm
Venue: Sir Don Rowlands Centre, Lake Karapiro
(draft Minutes)


The order of business will be as follows:

  1. Roll Call
  2. Apologies
  3. In Memoriam
  4. President's Address
  5. Correspondence
  6. Minutes of Previous AGM
  7. Finance Report
  8. Report on business carried out by the Schools Committee during the past year.
  9. Election of Officers
    1. President of the Schools Committee.
      The position is for a three-year term. Trudy Keys has completed three terms and is no longer eligible for re-election.
      We have 1 nominee for her replacement: Janey Wackrow from St Peters School. Please find letter from the Principal following this agenda.
  10. Ratification of appointment to the Schools Committee
    Cathy Ewing, Principal Nelson College for Girls has been appointed to the Schools Committee by the NZSSRA Board. The appointment is subject to ratification by Members.
  11. Championship Regattas
    1. 2020 Fee Change Proposal for Championships regattas (fees ex-GST)
      1. 2020 North Island Secondary School Championships Changes: Small boats have increased by $2 and big boats by $1.
      2. 2020 South Island Secondary School Championships Changes: Singles have increased by $1, the amenity fee has increased by $2, non-progression fee has increased by $60, and a did not start fee introduce at $50
      3. 2020 New Zealand Secondary School Championships Changes: All boat prices except eights have increased by $2-$5 from the last Ruataniwha Maadi. Non-progression and did not start has increased and is the same as 2019

      A table of the fee changes proposed and the existing fees is provided below.
      Fees Maadi Current 2019 (Karapiro)Maadi Previous 2018 (Ruataniwha)Maadi Proposed 2020 (Ruataniwha)NISSC Current 2019NISSC Proposed 2020SISSC Current 2019SISSC Proposed 2020
      Singles $28 $26 $28 $17 $19 $16 $17
      Doubles/Pairs $39 $32 $37 $19 $21 $20 $20
      Fours/Quads $51 $44 $49 $28 $29 $30 $30
      Eights/Octuples $67 $68 $68 $35 $36 $44 $44
      Amenity $30 $30 $30 $24 $24 $22 $24
       
      Other Fees Maadi Current 2019 (Karapiro)Maadi Previous 2018 (Ruataniwha)Maadi Proposed 2020 (Ruataniwha)NISSC Current 2019NISSC Proposed 2020SISSC Current 2019SISSC Proposed 2020
      Entry Protest
      (incl GST)****
      $20 $20 $20 $20 $20 $20 $20
      Non-notified Crew Change $50 $50 $50 $50 $50 $50 $50
      Late Scratching $40 $40 $40 $40 $40 $40 $40
      Non-progression $150* $100 $150* $150* $150* $40 $100
      Race Protest
      (incl GST)****
      $20 $20 $20 $20 $20 $20 $20
      Appeal
      (incl GST)****
      $20 $20 $20 $20 $20 $20 $20
      Did Not Start**
      (Non-notified scratching)
      $60 - $60 $60 $60 - $50
      Tent Fee (front) $200 N/A
      yearly fee
      N/A
      yearly fee
      $160 $160 N/A
      yearly fee
      N/A
      yearly fee
      Tent Fee (rear) $160 N/A
      yearly fee
      N/A
      yearly fee
      $130 $130 N/A
      yearly fee
      N/A
      yearly fee
      Tent Power $140 N/A> N/A
      yearly fee
      $130 TBA***N/A
      yearly fee
      N/A
      yearly fee

      * No late scratching fee will apply for non-progression
      ** updated to clarify it only applies to non-notified scratchings
      *** to be advised on clarification of Karapiro domain charges
      **** per the NZ Secondary Schools of Racing
    2. Applications to host Championships regattas
      1. From Karapiro Rowing to host the 2021 North Island Secondary School Championships
      2. From Karapiro Rowing to host the 2021 New Zealand Secondary School Championships
      3. From Ruataniwha Rowing to host the 2021 South Island Secondary School Championships
      Applications are following this agenda
  12. Remits
    Regarding the Safety System
    1. Change the "local organising committee" to "Regatta Committee".
      Explanation: this is to ensure consistency of terms. The capitalised version is the specific group established in Reg 1.1. "local" is not required as every regatta has its own Regatta Committee.
    2. In 2.B remove the bracket and change "off" to "of"
      Explanation: Correction to grammar and wording.
    3. In 3.F after first aid station add "and any Automated External Defibrillators (AED's) onsite,"
      Explanation: In order to make the location of this life saving equipment clearer.
    4. In 4.E remove "X. Anchor and line." And add "X. Fire extinguisher."
      Explanation: This matches the requirements from Maritime NZ under the water safety code and will ensure we have a standard/consistent set of safety equipment across support vessels.
    5. In 8.B change the word "rower" to "crew member"
      Explanation: this is not only for consistency of terms but so that it also includes the coxswain not just rowers.
    6. In 11.C after safety officer add the words "on duty" and un-capitalise the word safety.
      Explanation: This is so it can be the person on duty at the time.
  13. Other Matter/Business from the Floor
    1. NZSSRA Volunteer of the Year nomineees
  14. Date of next AGM
NZSSRA