Newsletter - 2003/11
Notice is given that the 2004 Annual General Meeting of the Association will be held at the MacRae Lounge, Lake Ruataniwhia on Tuesday 23rd March at 7.00 pm. The business will be:
Nominations for Life Membership
Notice is given that Nomination for Life membership of the Association close on 10th January 2004. Reference is made to clause 5.2 of the constitution for persons who may be nominated and the process.
Nominations For Office
Notice is given that Nominations for Hon Auditor and Hon Solicitor close on the 10th February 2004. Persons being nominated for these positions should first be contacted to see if they wish to be nominated.
Notice is given that remits for discussion at the AGM close on 10th February 2004.
Note: This year is not a rule change year (Constitution clause 10.6) so remits must be confined to a general nature. However if a member wishes to propose a rule change which they consider an 'Emergency' then they must first submit that proposal to the Executive officer before January 2004 so the Executive can consider if the change qualifies for inclusion in the business of the AGM as a remit. The executive will present remits stemming from last years AGM regarding the U19 and U15 Age groups.
Application to host 2006 Regatta
Notice is given that applications to host the 2006 Championships close on 10th February 2004. Such application should be made on the form given in Appendix (F)1 of the Constitution.
The annual account for membership has been sent to schools with this newsletter. This is for $80.00 however if paid before 1st December then the $40.00 discount may be taken.
If any Clubs receiving a copy of this newsletter have started new schools since March or are planning to do so then they should contact the Executive Officer regarding setting up membership for the school and establishing the Schools rowing colours. A current list of schools is given on our web site.
A notice from South Island Rowing Inc regarding the 2004 regatta is attached.
We need not remind schools that accommodation at this regatta will be hard to find and suggest that this should be attended to urgently.
Communication with organisers can be made via the following email address until advised otherwise: 2004.maadischoolrowing.org.nz
There are some matters in this newsletter, which must be noted by schools intending to compete in the regatta.
All rowers who pay any sort of subscription to a registered rowing Club, be it school or otherwise, and all rowers who race in Club regattas must be registered with the NZRA. This is a condition of their constitution but is not always enforced by the NZRA Local Associations.
The file of registered rowers is used at the Schools Championships and other major regattas to enable crew entries to be entered into the Regatta Control Program. This file is dated March 2003.
This program is used to manage the regatta and to enable crew based results and programs to be produced. Certain checks are also made when the crew registration numbers are entered; such as whether the rower is of the correct age. Schools that use the On-line entry process will have to add rowers missing from this register. The system will allocate a NZSSRA number to the rowers added but this can now be changed to the NZRA numbers as they become known.
ALL ROWERS ENTERING MUST HAVE REGISTRATION NUMBERS AND THESE MUST BE ENTERED ON THE RELEVANT FORMS ELSE THE ENTRIES WILL NOT BE ACCEPTED
It is a requirement of membership of the NZSSRA that all school rowing colours are approved by the Executive Officer. This process should be completed BEFORE singlets are ordered as if there is any clash your choice may be declined.
At last years AGM a rule change was made and Rule 10.1 now enables regatta organisers to disqualify any school NOT wearing approved colours
SO IT IS ESSENTIAL YOU CHECK YOUR COLOURS ON THE WEB PAGE AS THIS LISTS ALL APPROVED COLOURS.
If you colours are not shown or are different to those given then YOU MUST send an application to have your new colours registered. If there is a clash with existing colours then an alternative will have to be found.
TAKE SPECIAL CARE IF CHANGING TO ROW-SUITS AS THESE MAY NOT END UP THE SAME AS YOUR REGISTERED COLOURS. AN APPROVAL FOR THE ALTERATION MUST BE OBTAINED
On-line computer entry
The NZSSRA Internet based computer entry system will be available for the following regattas: North and South Island Secondary Schools Rowing Championships and the NZ Secondary Schools Rowing Championships.
Attached to the copy of this newsletter being sent to all schools and addressed to the SPORTS CO-ORDINATOR will be the PASSWORDS necessary for the school to gain entry to the system. These passwords will be activated once your subscription is paid.
The system has been modified since last year to make entry of rowing squad members an easier process and to allow you to overwrite the NZSSRA number allocated by the system when you enter a rower with the one you will receive from the NZRA. For those schools who have not used the system before then the old PRACTICE system is still available if you wish to have a play.
This system is free to users and successfully resulted in almost half the entries for last years championships being down loaded from it directly into the ROWMAN computer in under two minutes thus saving a massive amount of entering by the regatta organisers.
The CDS system for those that have purchased it can be used.
If absolutely necessary paper entries can be used these can be found on the schools web site as part of the constitution.
Boat and crew transport
We remind those having to cross Cook Strait that there are alternatives to Tranz Rail when it comes to boat trailers. Last year these offered considerable savings so it will pay to get quotes from the shipping providers.
School parties can generally obtain discounts from transport providers so when making booking these should be enquired about.
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